Car Rentals

Cost of rental car plus gasoline purchases from personal funds will be reimbursed upon completion of
travel if supported by appropriate receipts. Car rental may not be directly billed to NMSU. Employees
are encouraged to utilize one of the options below to take advantage of free LDW insurance coverage.

1. Through the NMSU BMO Diners Club program, employee cardholders are automatically covered
with primary collision damage insurance at no cost for loss or damage to a rental car. Employees should
charge the cost of the rental car to their University provided Diners card and decline any insurance
coverage offered by the rental agency, except when traveling outside the continental U.S.

2. NMSU employees are covered under New Mexico Risk Management for both auto liability and auto physical damage with a $2,500 deductible for comprehensive and collision per occurrence. This coverage extends to all vehicles rented within the continental United States.

For additional guidelines concerning car insurance go to the Business Procedures Manual Purchasing
section 4.45.20

For information regarding NMSU Motor Pool Vehicles go to

Revised: November 11, 2015