Car Rentals

Valid Expenses
  • Cost of rental car
  • Gasoline purchases for rental car
  • Receipts required
Insurance Guidance

1. Through the NMSU BMO Diners Club program, employee cardholders are automatically covered with primary collision damage insurance at no cost for loss or damage to a rental car. Employees should charge the cost of the rental car to their University provided Diners card and decline any insurance coverage offered by the rental agency, except when traveling outside the continental U.S.

2. NMSU employees are covered under New Mexico Risk Management for both auto liability and auto physical damage with a $2,500 deductible for comprehensive and collision per occurrence. This coverage extends to all vehicles rented within the continental U.S.

For additional guidelines concerning car insurance go to the Business Procedures Manual Purchasing section 4.45.20.